Secretary at Pacific Academy, Akure

Responsibilities
Administrative Support:

• Manage schedules and appointments for executives or managers
• Organize meetings and prepare agendas
• Take minutes during meetings
• Handle travel arrangements (flights, hotels, itineraries)

Communication Management:

• Answer phone calls and emails professionally
• Receive and direct visitors
• Serve as a point of contact between departments, staff, and external stakeholders
• Draft and send correspondence (letters, memos, reports)

Record Keeping:

• Maintain filing systems (both physical and electronic)
• Keep records of meetings, activities, and transactions
• Ensure confidentiality of sensitive information

Office Organization:

• Order and manage office supplies
• Ensure the office environment is tidy and efficient
• Coordinate repair and maintenance of office equipment

Document Preparation:

• Type and format documents, letters, reports, and presentations
• Edit and proofread materials before submission or distribution
• Prepare documents for meetings, presentations, or legal compliance

Time and Task Management:

• Prioritize tasks for efficiency
• Remind executives and staff of upcoming deadlines or obligations
• Assist in project coordination

Data Entry and Management:

• Input and update data in spreadsheets, databases, or systems
• Maintain accuracy and organization of records

Support in Decision-Making:

• Provide information and background materials to aid decisions
• Prepare summaries or briefs as requested.

Confidentiality and Professionalism:

• Handle sensitive information with discretion
• Maintain a professional demeanor at all times

Compliance and Protocol:

• Ensure policies and procedures are followed
• Stay updated on organizational rules and regulations.

Requirements

• Interested candidates should possess a Bachelor's Degree / HND or NCE qualification.