Secretary at Elvaridah

Job Summary:

• As the Secretary, you are to provide administrative support by managing schedules, handling correspondence, organizing meetings, and maintaining office records.
• Your role includes serving as a communication link between executives, ensuring smooth operations within our organizations

Key Responsibilities

Scheduling Management

• Coordinate and manage executive’s calendars, appointments, and meetings
• Assist in prioritizing and optimizing executive’s time commitments.
• Act as a point of contact for scheduling-related inquiries and changes
• Quickly adjust schedules in response to unforeseen changes or urgent matters.

Communication and Handling

• Efficiently manage emails, phone calls, and written correspondence.
• Facilitate communication between team members, scheduling and organizing meetings.
• Handle sensitive information with discretion and maintain confidentiality.

Record Keeping

• Organize and maintain files, documents, and records for easy retrieval
• Accurately input and update information in databases or digital systems
• Regularly update records to reflect changes or additions accurately.

Meeting Support

• Assist in the coordination of meetings, preparing materials as needed
• Assist in preparing meeting agendas.
• Send out meeting invitations and reminders to executives.

Office Organization

• Maintain an organized and functional office environment
• Manage office supplies inventory and place orders as needed
• Keep reception areas neat and welcoming for visitors.

Document Preparation and Research

• Draft and edit legal documents such as contracts, agreements, and briefs.
• Create and compose various business documents, letters and reports
• Conduct legal research to gather information relevant to legal matters

Customer Service

• Interact professionally with clients, visitors, and staff members
• Address customer concerns or issues effectively and in a timely manner
• Respond promptly to inquiries from clients or customers.

Requirements

• Bachelor’s Degree or HND in a related field
• Minimum of 3 years’ experience as a secretary
• Proven experience working in a legal setting, understanding legal terminology and procedures.
• Strong communication skills, particularly in a legal context.
• Excellent organizational skills
• Attention to detail