Secretary at Economic Community of West African States (ECOWAS)

Job No.: 44325

Job Description

• We offer a post of Secretary. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation.
• Upon recruitment, the successful candidate will occupy a specific job function as Secretary.
• This job function may be changed in accordance with the needs of the Delegation.
• Under this job function, the successful candidate will serve as technical and support staff to under the supervision and responsibility of the relevant Head of Section.
• The candidate, Local Agent LA3 will work full time (37.5 hours weekly) in a multicultural and multinational environment at the premises of the EU Delegation in Abuja, Nigeria.

Selection Criteria
Minimum Requirements:

• Medically fit to perform the required duties;
• Enjoys civil rights and permits for employment under the Nigerian labour law;
• Satisfactory knowledge of  English
• Upper Secondary education in a relevant field and minimum of 3 year in performing secretarial tasks. Thorough knowledge of secretarial tasks.
• We expect a candidate with deep understanding and experience of secretarial, with high level of personal integrity, able to work under strict deadlines and able to cope with a significant workload such as;
• To coordinate appointments, organize and prepare meetings, draft minutes of meetings, respond and place telephone calls. Organise and manage the contacts list and database.
• To draft letters and notes (ensure they correspond to correct format, filing); prepare and finalize notes, routine correspondence.
• To receive, register and follow-up of mails and correspondences.
• To ensure smooth document and information management through ARES or equivalent IT tools, prepare physical files and signatories as required.
• To carry out actions enabling the physical protection, conservation and transfer of documents, records and files.
• To ensure proper filing of documents, record and carry out the various tasks related to the storage of information.
• To maintain the Delegation's archives and all activities relating to day-to-day 'housekeeping' of the archives.
• Proffer solutions to records storage and retrieval challenges of the various Sections within the Delegation, and assist in retrieving documents and information materials for staff members, visitors and researchers [when authorised to do so]
• To keep abreast about developments related to the section portfolio and main issues concerning the Section
• When required, undertake other assignments that may be needed in view of the efficient functioning of the Delegation.

The following will be considered an asset:

• Knowledge of French
• University degree or equivalent in a relevant field
• Thorough knowledge of secretarial and clerical tasks and previous experience in a diplomatic mission or international organization
• Outstanding knowledge of Microsoft Office and good control of Excel, ability to handle statistical data
• Self- motivated, proactive, ability to work in a multicultural environment, both in team and/or alone, respect for the deadlines, ability to deal with stressing situations and to work under tight deadlines, performing well under pressure.

Remuneration

• We offer a competitive position in an international environment. Benefits, such as a pension scheme and medical insurance, are offered to employees and their families under certain conditions.
• The gross basic salary will be raised in accordance with the current salary scale, depending on years of relevant professional experience, starting from NGN 611,861.