RRA Program Intern at Mercy Corps

General Position Summary

This Program Intern is based in Abuja, FCT with major responsibility in supporting the teams in record retention, initiating procurement requests, supporting focal point for documentation, securing approvals, and assisting the Learning and Communications Officer in day-to-day tasks. S/he will work closely with the Knowledge Management team to carry out tasks for the program ensuring delivery and accurate documentation of program files.

Essential Job Responsibilities

• Support the Learning and Communications team for Rural Resilience Activity in documentation and record retention in compliance with PM@MC minimum standard and manage the documentation of the sector for audit and donor compliance.
• Liaise with finance, Operations, and Rural Resilience Activity offices to provide necessary program-related documentation when required.
• Assist the Learning and Communications team on all administrative affairs in liaison with other relevant team members.
• He/she will be a focal point for all the field demands to seek approvals, follow up with program support and program management/team lead on the approvals of Purchase Requests, Purchase Orders, and preparation of payment documents and follow up on approvals, reviews, procurement, and payment processes as per Approval Authority Matrix, and final submission to finance team for pay-out.
• Maintaining all documentation relating to Rural Resilience Activity required ensuring accountability to the participants and donor.
• Assist in organizing internal and external meetings/trainings for the Rural Resilience Activity and take notes of those meetings and disseminate them to team members and external audiences.
• Folder management to keep program staff updated on all documents and make it possible for them to easily access required documents in google team drive.
• Support in documenting lessons learned and success stories.
• Any other duty when assigned.

Organizational Learning

As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient, and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Knowledge and Experience:

• Bachelor’s degree/ HND in Development studies with knowledge of social work.
• Knowledge of reporting on program implementation with relevant field experience (Minimum of 1 year).
• Proficient in Microsoft Office Skills (Outlook, Excel, PowerPoint, Word).
• Professional, good organizational capacity, good human relationships, motivated, flexible, culturally sensitive.
• Fluency in both verbal and written English is highly preferred.
• Multi-tasking, coordination, organization, and prioritization skills are essential.
• Ability to work independently and cooperatively with team members required.
• Ability to work under pressure.
• Strong interpersonal, intercultural, and communication skills.