Record / Documents Control Officer at Asset Management Group

Job Description
Responsibilities include, but not limited to:

• Creating and managing document hierarchy and process systems.
• Overseeing documents through their entire life cycle from the inception stage to the archival stage.
• Cataloging and proper categorization of a wide range of historical documents, each profiled according to the various programs of the Foundation.
• Reviewing new documents to ensure compliance with regulations and required standards and archiving old versions.
• Designing and maintaining the architecture for documentation processes.
• Incorporating the use of information technology in the document control/management process.
• Creating document templates and forms for future use and enforce the proper chain of action and document identification.
• Training employees in the company about the document processes to ensure correct handling of documents
• Making available, notifying, and distributing documents to relevant departments.
• Ensuring proper organization of documents.

Requirements

• B.Sc Degree in Library Science, Information Technology / Management, Record Management, Secretarial studies, or other related fields (Having a Master’s Degree is an added advantage)
• Minimum of Second Class (Upper) Division
• 5+ years relevant work experience.
• Proven work experience as a Document Controller
• Time-oriented approach to tasks
• Ability to manage and maintain database using different information technology management systems
• Solid knowledge of SharePoint, DocuWare Cloud, and OnlyOffice
• Familiarity with Microsoft Office Programs and relevant regulations regarding document management
• Excellent communication and leadership skills
• Analytical and multitasking skills.