Receptionist / Facility Manager at Byteworks

Job Description

• We are looking for a Receptionist / Facility Manager that will be responsible for overseeing the office facility and providing administrative support to both internal and external customers, to ensure the efficient operation of the office.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance with company policies;
• Track stocks of office supplies and place orders when necessary
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages, etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Submit timely reports and prepare presentations/proposals as assigned
• Coordinate and work on employees' schedules
• Inspect properties and facilities proactively.
• Identify and address safety and risk concerns above all others.
• Continuously look for ways to improve any aspects of the facility and property.

Experience / Skills / Certifications

• B.Sc / BA in Business Administration or relevant field is preferred. Qualifications in secretarial studies will be an advantage
• Proven experience as a Front Desk Officer and Facility Manager
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Excellent knowledge of MS Office and office management software
• Adept in Technology
• Excellent verbal & written communication;
• Good time management Skills
• Strategic Planning
• Resourcefulness
• People Management
• Reporting and Accountability skills
• Monitoring skills