Project Site Administrator at WTS Energy

Job Summary

The job holder is responsible for the general administration, secretarial, and related logistics matters for one or several Project teams specifically working at the Site. The job holder is also accountable for demonstrating exemplary behavior about HSSE Rules and other requirements at the Site.  The job holder reports to the Construction Manager and functionally to the Project Control Manager. 

Main Responsibilities:

• In a general manner, to provide assistance to the Project Management for all matters related to general administration, secretarial, and related logistics matters at the Site for the Project.
• To organize and follow up on Site Management.
• To type/register/manage outgoing correspondences or any paperwork for the Project Management team as requested.
• To manage and order necessary office supplies required at the Site.
• To organize or assist the organization of meetings and associated logistics (internal meetings/meetings with Partners/Contractors or special events)
• To receive/dispatch/register/manage information and correspondences.
• To welcome and guide visitors to the Site,
• To assist in the organization of the arrival of newcomers and departures (assignment of offices, IT, and phone equipment…)
• To organize and manage the accommodation of personnel at the Site, and the assignment of rooms to personnel.
• To interface between Project and Contractor Admin in the areas of accommodation and other related admin matters
• To manage the rotation schedule of Company and Contractor Personnel

Educational Qualifications & Skills

• Technician or equivalent with sound knowledge in Documentation management through EDMS
• 5 – 10 years of professional experience