Project Coordinator Support at Medecins Sans Frontieres

Responsibilities

• Providing support to the Project Coordinator in the security management and the coordination tasks, ensuring a smooth relation with local and national authorities and contributing to the context analysis and follow-up according to MSF protocols, standards and procedures in order to ensure the smooth running of the project.
• Representing MSF externally together with the Project Coordinator (PC) or alone (when delegated) and negotiating on behalf of the project coordination in close cooperation with the PC and based on beforehand agreed messaging. Assisting in safeguarding and promoting MSF’s image externally
• Monitoring, analyzing and reporting on key issues (security, risk, etc.) to the Project Coordinator and providing contextual information, through a sound knowledge of counterparts, parties, actors, authorities and military groups, in different administrations/parties and governorates/districts in order to improve understanding and decision making processes. Maintaining the security database and providing a biweekly context analysis based on recent incidents and developments
• Assisting in exploratory missions and assessments as needed and participating in the development of security plans
• Assisting the Project Coordinator in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities, community leader, military actors, security forces) in order to improve awareness, understanding of MSF principles and services and public opinion adhesion. Write meeting minutes and contribute to the meeting logbook
• Ensuring the continuity of relations/networking with local actors (other NGOs, UN agencies, local authorities, media, etc.) and filing and updating field contacts and correspondence in order to ensure information sources accuracy and its availability on regular basis.
• Organizing advocacy contacts and appointments for the Project Coordinator.
• Translating and reviewing documents and acting as an interpreter when needed.
• Assisting the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, military actors, community leaders, UN agencies, NGOs, etc.) in order to ensure fluent and accurate communication flows.
• Preparing and conducting context, cultural and security briefings on the project context to new employees (national and international) in order to facilitate their integration and within the project environment.
• Ensuring regular security briefings/trainings of assessment team, drivers, and guards in consultation with the Project Coordinator.
• Being contactable by phone and available to assist the Project Coordinator with important context, security and operational issues that may occur outside of regular working hours unless otherwise agreed with the PC (e.g., holidays)
• Performing assigned additional responsibilities or tasks as required by the Project Coordinator.

A project coordinator Support will support the Project Coordinator in handling administrative tasks of the project to keep the project running smoothly. This may include:

• Managing deadlines.
• Cultural briefings.
• Managing workflow.
• Scheduling meetings and appointments.
• Submitting timely minutes of meetings.
• Supporting in writing reports.
• Incident reports
• Security memos/PSSP development
• Monthly SitReps
• Quarterly report
• Midyear review report
• Annual report
• Plan Of Action report
• Log Frame development
• Context analysis
• Humanitarian/medical analysis (flood, MCP, malnutrition, emergencies/epidemics/outbreaks)
• Location mapping
• Actors mapping
• Actors within the context
• Functions/activities of the actors
• Location of response/activities being carried out
• Contact updates of the actors
• Security updates
• Update of incident logbook
• Route assessments
• Establish focal points on every route used by MSF
• TSF updates
• Networking
• Identify key authorities within the context
• Identify authorities of influence, interest and power and establish contacts
• Organizing staff meetings
• Assist staff representatives in managing
• Interface between national and local security apparatus
• Maintaining good relationships with local authorities
• Collaborate closely with the PC.

Qualification

• 2 years of experience.