Project Coordinator Assistant at Medecins Sans Frontieres

Code: OS01700
Location: Shinkafi, Zamfara
Report to (functional): Project Coordinator
Report to: Project Coordinator
Areas: Operations
Level: 6
Working Hours: 48 Hours per week
Contract Duration 6 months

Main Purpose

• Provide support to the Project Coordinator in the administrative part of coordinator take, ensuring a smooth relation with local  and national authorities, contributing to the context analysis and follow-up providing translations and interpreting in order to ensure the smooth running of the project.

Accountabilities

• Monitor and report on key issues (security, risk etc.) to the Project Coordinator and provide support in analyzing contextual information, through a sound knowledge of counterparts in different administrations in order to improve decision-making processes
• File and update field contacts and correspondence (with the NGOs, UN agencies , local authorities, media etc.) iin order to ensure information sources accuracy and its availability on regular basis
• Assist the Project Coordinator in internal and external communication sessions and events about MSF (for national staff, the Ministry of Health staff, as well as local authorities) in order to improve awareness and public opinion adhesion
• Ensure the continuity of relations with local actors and keep updated the list of contacts
• Organize advocacy contacts and appointments for the Project Coordinator with local authorities and parties to ensure the continuity of relations with local actors and involved counterparts.
• Translate documents and act as interpreter when needed

MSF Section / Context Specific Accountabilities

• Ensure the weekly incident report (WIR) is update as needed and keep the project coordinator informed on any key security issues that he may directly be informed of ensure discretion as required
• Support in recording meeting notes and sharing the same in a timely manner as required
• Support in the running of the office and supporting logistics activities as may be requested by the project coordinator.
• Support the Project Coordinator in ensuring appointment are met and project meeting books is updated and shared.

Requirements

• Education: Desirable, University degree.
• Experience: Desirable two years previous experience in similar jobs in the field of humanitarian aid with MSF or other NGOs
• Language: English and Hausa
• Knowledge: Essential computer literacy (word, excel)
• Competencies: Results and Quality Orientation, Team work and Cooperation, Behavioral and Flexibility Commitment to MSF Principles, Stress Management

Salary
NGN 3,949,153 (Annual basis Salary +13 month) as per the MSF salary scale (National contract)