Project Administrator / Manager (Construction Industry) at Kloverharris Limited

Job Summary

• We seek an organized and detail-oriented Project Administrator to support our project management team in delivering construction projects efficiently.
• The successful candidate will provide administrative assistance, coordinate documentation, and ensure seamless project execution.

Key Responsibilities
Administrative Tasks:

• Maintain project files, records, and documentation (electronic and hardcopy).
• Coordinate meetings, schedules, and appointments.
• Prepare and distribute meeting minutes, agendas, and reports.
• Manage project correspondence, emails, and telephone communications.

Project Coordination:

• Assist Project Managers with project planning, coordination, and monitoring.
• Track project progress, identify potential delays, and notify stakeholders.
• Coordinate with contractors, suppliers, and consultants.
• Ensure compliance with company policies, procedures, and regulatory requirements.

Documentation and Reporting:

• Prepare and maintain project reports (daily, weekly, monthly).
• Update project schedules, Gantt charts, and resource allocation plans.
• Coordinate RFIs (Requests for Information), change orders, and variation requests.
• Maintain accurate records of project expenses, invoices, and payments.

Communication and Collaboration:

• Liaise with project stakeholders (internal and external).
• Provide project information and updates to team members and management.
• Facilitate communication between project teams, contractors, and clients.
• Participate in project meetings and workshops.

Other Responsibilities:

• Maintain project management software and systems.
• Ensure data quality, integrity, and security.
• Identify areas for process improvement.
• Perform ad-hoc tasks as assigned by the Project Manager.

Requirements
Essential:

• 1-2years of experience in project administration or coordination.
• Construction industry knowledge (desirable).
• Strong organizational, communication, and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Familiarity with project management software (e.g., Asana, Trello, MS Project).

Desirable:

• Degree in Business Administration, Construction Management, or related field.
• Certification in project management (e.g., PRINCE2, PMP).
• Experience with document management systems.
• Knowledge of construction regulations and laws.