Job Summary:
Reporting to the Project Manager and a dotted line reporting to the Operations coordinator/designate, TechnoServe Nigeria, the Project Administrator is a dynamic and agile position that will play a key role in enabling the implementation of project operational activities in an efficient and compliant manner while ensuring the effective use of resources for maximum impact.
Program/Practice/Department Overview:
Horticurity which is a fusion of horticulture and security is a two-year project which aims to increase the accessibility and availability of fruits and vegetables (F&V) while improving the resilience of low-income communities in Delta and Kano States to climate and economic shocks. A 24-months project implementation that commenced in October 2023 will seek to enable better access to more affordable F&Vs, increase the availability of selected F&V, and strengthens the 2,240 project clients’ capability to withstand both economic and climate shocks
Primary Functions & Responsibilities:
Administration, logistics, and office management
- Perform procurement functions, ensuring procurement of goods and services in compliance with TechnoServe policies and regulations and providing guidance to the project team on matters relating to procurement.
- Organizes end-to-end the logistics requirement of the project team, ensuring sound logistical arrangements are in place to support project implementation, including fleet and other resource management.
- Coordinate project events and meetings, ensuring events such as training, workshops, conferences, and meetings are properly coordinated, resourced, and executed.
- Ensure adherence of project activities and staff to the country safety and security plans.
- Perform administrative tasks to ensure TechnoServe adheres to local legal and statutory requirements.
- Assume responsibility for document filing and develops office administrative procedures as required.
- Coordinate meetings with the project team, consultants, and country office staff.
- Support the drivers and office cleaners for optimum performance.
- Ensure all documents are filed and maintained for auditing purposes.
- Prepare accounts payable documents (e.g. invoices, payment requests) for approval.
- Arrange meeting rooms, draft and disseminates meeting agendas, prepare briefing notes, and where necessary take meeting minutes which may include preparing and disseminating materials as instructed.
- Perform any other related duties that may evolve from time to time.
Basic Qualifications:
- Bachelor’s degree in business administration, logistics, economics, or other related field.
- Alternatively, 2 years of professional experience in responsibilities related to procurement, logistics, and general office administration.
- Good knowledge of Microsoft Excel and basic functional knowledge of field accounting software packages.
Preferred Qualifications:
- Experience with donor-funded
- Demonstrated ability to manage and prioritize multiple tasks with competing deadlines.
- Experience coordinating junior-level service-oriented staff and developing strong working relationships.
Required Languages: Proficiency in written and spoken English
Travel: Minimal
Knowledge, Skills and Abilities:
- Strong sense of collegiality, integrity, resourcefulness, and accountability for results
- Strong interpersonal and communication skills
- An ability to think critically and elevate risks to management
- A creative and entrepreneurial approach to resolving problems
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