Project Administration Officer at Menzon Nigeria Limited

Job Overview

• Our client requires the services of qualified Project Administration Officers.
• The successful candidates will assist the Project Manager in handling all administrative functions at location and report to the Head office accordingly.

Job Description

• Deal with administrative matters on a project.
• Ensure proper organisation of the project office at location.
• Track and make requisitions for office and project needs, and when necessary, undertake procurement as required.
• Effectively manage project logistics, ensuring timely receipt and delivery of materials.
• Ensure proper record keeping and document management in compliance with established standards, systems and procedures.
• Organise and/or attend meetings and take minutes.
• Manage requisite staff records, including attendance records.
• Manage administrative assistants and other support staff including office assistants, drivers and security where applicable.
• Ensure proper management of all company assets, maintain and update asset register of all company's property at location.
• Arrange for servicing and repair of company's vehicles, including managing fuel supply while equally ensuring accountability for its consumption.
• Liaise with the Security Adviser to ensure availability of adequate security cover for staff and property.
• Handle venue and hotel reservations, flight bookings, airport pickups etc.
• Manage administrative costs and budgets for the location.
• Write and submit requisite reports.
• Manage all official correspondences.
• Provide recruitment support for site staff as required.
• Always exercise responsible and ethical decision making regarding company's resources.
• Ensure adherence to company's code of conduct, policies and procedures.
• Promote the company's values and philosophy in the performance of your duties.
• Perform other responsibilities as assigned.

Requirements

• Bachelor's Degree (preferably in Administration, Business or Social Sciences; Engineers with relevant experience may apply).
• Minimum of 5 years experience in a similar position.
• Experience working in engineering/construction sector is an added advantage.
• Proficiency in use of MS Office Suite.
• Certification in project management is an added advantage.
• Demonstrable knowledge of office procedures and ability to operate office tools and equipment.
• Good record keeping ability and knowledge of document management procedures.
• Proactiveness and attention to detail.
• Knowledge of vehicle maintenance and fleet management (Possession of driver's licence is an added advantage.)
• Excellent report writing and presentation skills with ability to effectively utilise official communication channels.
• Effective team and personal leadership capability.
• Critical thinking and problem-solving skills.
• Excellent organisation skills with ability to manage multiple priorities in a dynamic environment.
• Ability to quickly adapt to change and demonstrate flexibility to a variety of schedules.