Programme Associate at UNDP

Duties and Responsibilities

The programme associate will be required to provide administrative support services toward implementation of the Japan funded Peace Support Operations Project. Specifically, the candidate will, among others, be required to perform the following tasks:

Provides support to the management of Japan funded project with support to the other CO programmes/projects focusing on the achievement of the following results:

• Prepares project annual work plan, draft project report and briefs.
• Support project budget revisions, determination of unutilized funds and financial closure of a project.
• Support of financial process of payment to vendors for the projects.
• Support organization of project trainings and workshops.
• Support MLAILPKC to prepare its financial documents, such as, ICE, Face Form, Request for Direct Payment and organise project events.
• Support collation of project documents, reports for NIM audit and supports implementation of audit recommendations.

 Provides administrative support to the Governance, Peace and Security Unit’s programmes/projects focusing on the achievement of the   following results:

• Preparation of concept notes, Terms of Refence, draft project briefs/reports.
• Contribution to projects’ formulation and projects’ budgets/finance.
• Provision of support to project implementation, monitoring and reporting. 
• Revision of NIM/DIM projects Financial Reports; preparation of non-PO vouchers for development projects.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in QUANTUM.
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. 
• Creation of requisitions in Atlas for development projects and register of goos receipt in QUANTUM or any ORACLE application.

Education:

• Secondary School Education.
• A university degree with 0 - 3 years of relevant experience would be considered

Experience & Skills:

• 6 years of relevant experience or 3 years experience with Bachelor’s degree
• Project management, 
• Organizational skills (organization of trainings and workshops)
• Administrative support 
• Ability to use MS Word software/package is a must.
• Similar work experience in international organization or UNDP constitutes an added advantage. 
• Excellent computer skills, in particular masteryof all applications of the MS Office package.
• Proficiency in MicrosoftOffice and data analysis software.
• Ability to work independently and prioritize tasks effectively.
• Strong analytical and problem-solving skills.