Programme Assistant for Polio, GS-5 at UNICEF

Purpose of the Job:

Under the close supervision and guidance of the supervisor (Health manager for polio/immunization), the programme assistant supports the polio cluster in the health section by carrying out a range of procedural, administrative, and operational tasks, to help develop, implement and monitor their country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.   

Key functions, accountabilities and related duties/tasks:

• Facilitating the processing of contracts for polio/health consultants, vendors, facilitators and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in VISION, and making necessary logistical arrangements. Keeps vendor lists, partners, and consultant rosters up-to-date.
• Collecting invoices and filing documents for approval and thereafter processing in VISION and My case.
• Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures.
• Supporting the management of administrative supplies, polio OBR and IBRA supplies and office equipment.
• Maintaining office calendar and arranging polio meetings. Taking minutes of meetings and keeping the correspondence of the team well organized.
• Providing travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.

Impact of Results:

S/He supports the section in the compilation and coordination of key work products, ensuring deadlines are met and that established rules and procedures are followed. The support provided by the programme assistant therefore creates the strongest possible administrative platform from which the country programme can then be delivered. The key results have an impact on the overall performance of the country office and success in the implementation of project/programme activities

To qualify as an advocate for every child you will have

Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization

Experience: A minimum of five years of progressively responsible administrative or clerical work experience is required.

Skills:

• Thorough knowledge of UNICEF administrative policies and procedures.
• Strong organizational, planning and prioritizing skills and abilities.
• High sense of confidentiality, initiative and good judgment.
• Ability to work effectively with people of different national and cultural backgrounds.
• Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint
• Strong office management skills

Language Requirements:

Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

Deadline: 07 Oct 2024