Program Manager at iRecruiters Africa Limited

Job Description

• As the Program Manager, you will be ultimately responsible for all team deliverables and lead program-related interactions with primary clients as well as other relevant stakeholders. S/he will be responsible for providing program status updates and supporting the Program Director for financial planning.

Technical Responsibilities:

• Lead day-to-day execution of HIV program activities and manage workflows of assigned project teams.
• Monitor HIV program risks and troubleshoot implementation process challenges, identify and implement creative solutions.
• Ensure close collaboration and coordination with implementing partners to guarantee smooth implementation of activities and achievement of outcomes.
• Lead all HIV program implementation activities and be the primary contact point for donors program officers and other stakeholders.
• Facilitate routine technical problem-solving sessions with the primary client and relevant stakeholders to brainstorm implementation challenges and align on decisions to guide the path forward.
• Regularly monitor and review program activities to ensure quality, accountability, and contractual compliance with agreed deliverables and performance indicators as per the scope of work.
• Lead the preparation of monthly/quarterly technical and financial reports (the latter will be in collaboration with the designated Finance Officer).
• Support individual team members to identify and document learning goals at the beginning of the program (or new staff upon joining an existing program), and facilitate feedback sessions to track progress.
• Coordinate routine archiving of all program documentation on the organization’s shared drive, and oversee cleanup of all documents at the close of programs.
• Participate in periodic organization-wide events to share critical insights from the program with other managers and directors.

Institutional Leadership Responsibilities:

As an institutional leader and a part of our client’s firm, the Program Manager will be required to contribute substantially to organizational strategy and management in ways including, but not limited to:

• Support for executive management as needed with institutional representation; planning and budgeting; people development, and general leadership and oversight for the organization.
• Support the technical development of proposals as assigned by the Program Director; including background data gathering and research for proposal efforts, participating in brainstorming meetings to pool strategies and ideas and writing-up technical components of proposals.
• Participate as required in the comprehensive in-house professional development program that includes new staff onboarding and orientation; in-class training sessions; staff mentoring program; etc.
• Support Program Directors to anticipate project staffing requirements and planning staff placements to satisfy both employee professional development needs and project needs.
• Participate in the reviews of the current staff performance evaluation framework for appropriateness for cadres of technical staff.
• Review and approve all program team travel in-line with the company’s travel policies to ensure safety and efficiency for all staff.
• Ensure deployed ICT infrastructure and support services are used and maintained appropriately while in the custody of the program team.

Requirements

• Minimum of a bachelor’s degree in Medicine & Surgery (MBBS). A Master’s Degree in Public Health, Health Management or similarly relevant field will be an added advantage.
• Minimum of six years of progressive experience in leading and supervising large and diverse teams, preferably on HIV program implementation.
• Demonstrated strong strategic thinking, problem-solving and thought leadership abilities.
• Excellent experience in HIV program implementation in the private/public health sector, stakeholder management and clinical management.
• Experience in implementing Continuous Quality Improvement using the PDSA cycle.
• Compelling evidence of interest in and commitment to the company’s mission.
• Commitment to helping build the organization for a minimum of two years in the role.
• Demonstrated strong strategic thinking, problem-solving and thought leadership abilities.
• Experience data management and analytics is an added advantage.
• Advanced computer usage skills with proficiency in Microsoft® Word, Excel, PowerPoint.
• Reliable people manager, able to manage and promote inclusive and diverse teams within the organization.
• Secure relationship manager, highly impactful influencing and persuasion skills.
• Fast learner, open to learning from peers, subordinates, and supervisors collaboratively and at a rapid pace.
• Results-oriented performer, experienced in developing and tracking self and team with clear KPIs.
• Strong verbal and written communications skills.