Procurement Officer at Softhills Limited

Key Responsibilities

• Lead and manage the daily operations of the purchasing department.
• Supervise purchasing staff and ensure efficient execution of departmental activities.
• Develop and implement plans for purchasing equipment, supplies, and services in alignment with company needs.
• Establish purchasing timelines and ensure timely procurement.
• Enforce and adhere to the company's procurement policies, procedures, and standards.
• Ensure compliance with relevant regulations and industry best practices.
• Review, compare, analyze, and approve products and services to ensure quality, value, and suitability.
• Approve purchase orders based on the criteria of cost-effectiveness and quality standards.
• Monitor inventory levels and maintain accurate records of purchases, pricing, and stock levels.
• Coordinate with other departments to ensure inventory requirements are met.
• Build and maintain strong relationships with suppliers to ensure optimal terms and quality service.
• Evaluate and update supplier information (qualifications, delivery times, product ranges, etc.) regularly.
• Research and assess potential suppliers to ensure the company is working with the most reliable and cost-effective partners.
• Negotiate terms and contracts with suppliers to secure favorable pricing, delivery terms, and conditions.
• Monitor contract performance and address any issues that may arise during the contract lifecycle.
• Prepare and manage departmental budgets, ensuring procurement activities stay within financial constraints.

Procurement Officer Requirements

• Degree in Accounting, Business Management or a similar field preferred.
• 2+ years of experience as a procurement officer or in a similar position.
• Proficiency in Microsoft Office and purchasing software.
• Strong communication and negotiation skills.
• Good analytical and strategic thinking skills.
• Supervisory and management experience.
• Attention to detail.