Procurement & Importation Officer at Outsource Company

Job Summary:

The Procurement and Importation Officer is responsible for managing the procurement process and importation of goods and materials required by the organization. This role involves sourcing suppliers, negotiating contracts, overseeing the importation process, and ensuring timely and cost-effective procurement practices.

Key Responsibilities:

• Supplier Sourcing: Identify and evaluate potential suppliers, both domestic and international, to ensure the procurement of quality products at competitive prices.
• Vendor Negotiations: Negotiate terms and conditions with suppliers to secure advantageous agreements, including pricing, delivery schedules, and payment terms.
• Procurement Planning: Collaborate with various departments to understand their procurement needs and create procurement plans to meet the organization's requirements.
• Purchase Orders: Prepare and manage purchase orders, ensuring accuracy and compliance with organizational policies and procedures.
• Importation Management: Oversee the importation process, including customs clearance, shipping, and logistics to ensure on-time delivery of imported goods.
• Inventory Management: Monitor and manage inventory levels, ensuring that stock levels are maintained at optimal levels and that obsolete or excess stock is minimized.
• Quality Assurance: Ensure that all products and materials procured meet the required quality standards and specifications.
• Cost Control: Implement cost-saving strategies, such as bulk purchasing, vendor consolidation, and efficient shipping methods.
• Compliance: Stay updated on importation laws, regulations, and trade policies, and ensure that all import-related activities comply with relevant legal requirements.
• Documentation: Maintain accurate procurement records, including invoices, purchase orders, contracts, and shipping documentation.
• Reporting: Prepare and present regular reports on procurement activities, costs, and performance metrics to management.

Qualifications:

• Bachelor's degree in supply chain management, business administration, or a related field. Additional certifications in procurement or supply chain management are a plus.
• Proven experience in procurement and importation, with a strong understanding of international trade, customs procedures, and import regulations.
• Familiarity with procurement software and tools, including enterprise resource planning (ERP) systems.
• Strong negotiation skills and the ability to build and maintain effective supplier relationships.
• Excellent analytical and problem-solving skills.
• Attention to detail and strong organizational skills.
• Effective communication and interpersonal skills.
• Proficiency in using Microsoft Office and other relevant software.
• Knowledge of industry-specific procurement practices and trends.
• Ability to adapt to changing market conditions and make informed procurement decisions.