Procurement and Logistics Officer at Ekklesiyar Yan'uwa a Nigeria (EYN PROJECT)

ABOUT THE JOB:

The Procurement Officer manages and coordinates all aspects of procurement typically for the regional Specific and oversees the day-to-day running of the procurement department, purchasing of goods and services for the organization, managing orders and relations while ensuring the best value sourcing and value for money.

MAIN RESPONSIBILITIES:

The procurement officer has the following responsibilities;

• identifying the main types of goods and services that will be needed based on the current portfolio of programs and operations;
• conducting regular market assessments of best sources and prices;
• working with peer agencies and the private sector to identify new potential suppliers;
• maintaining working relationships with local suppliers;
• reviewing all purchase requisitions, verifying price targets, and ensuring that all specifications and requirements are clear and that all authorizations have been obtained;
• ensuring that all requests for quotes clearly present all specifications and requirements;
• receiving and reviewing all bids and preparing quotes summary sheets;
• tracking the status of each procurement request and updating management and requestors through regular procurement status reports;
• organizing bid committees if needed and ensuring they analyse bids in a competitive manner;
• coordinating with other departments to make sure purchase requisitions, supplier quote responses, and purchase orders are complete and clear; and
• providing support and training on procurement management to EYN Projects staff and partners.

LOGISTICS

• Provide support to logistics operations and activities, following standard processes and procedures
• Support management of logistics vendors’ contracting activities including performance monitoring and measurement.
• Take appropriate actions to resolve operational issues
• Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries.
• Collect and compile data, produce reports and ensure information in order support to informed decision-making.
• Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards
• Ensure proper management of all organizations asset.

Qualification and Experience:

• HND/ B.Sc. in Marketing, Business Administration/Management, Procurement, Logistics, Finance, Supply Chain Management, or related field.
• Master’s Degree in above fields is an added advantage.
• Minimum of 2 years of relevant working experience in procurement and managing procurement processes, preferably in a humanitarian and/or development context.

Knowledge and Skills:

• Proven capacity of management, leadership, and teamwork.
• Availability and Quality Assurance
• Good negotiation skills
• Knowledgeable and experienced of implementing procurement processes and driving compliance
• Strong knowledge of Donor policies compliance requirements in respect of Procurement and Supply chain
• Productivity and Efficiency
• The ability to multitask.
• Adequate problem-solving skills
• Excellent organizational skills.
• Effective communication skills in English and Hausa
• Excellent reporting skills
• Excellent communication, diplomatic skills, and writing skills
• Computer proficiency (word, excel and internet)
• Good analytical skills, at ease with figures and data