Practice Manager at MELSW Limited

Job Summary:

We are seeking a highly organized and proactive Practice Manager to oversee the administrative and operational functions of our law firm. The ideal candidate will have 2–4 years of experience in legal administration, office management, or a similar role. This position requires strong leadership, organizational, and financial management skills to ensure the smooth running of the firm’s day-to-day activities.

Key Responsibilities:

Office & Administrative Management

• Oversee the daily operations of the law firm, ensuring efficiency and productivity.
• Implement and maintain office policies, procedures, and compliance standards.
• Manage office supplies, vendor relationships, and facility maintenance.

Human Resources & Staff Coordination

• Assist in recruitment, onboarding, and training of legal and administrative staff.
• Monitor staff performance, ensuring compliance with firm policies.
• Address employee concerns and foster a positive work environment.

Financial & Budget Management

• Oversee firm expenses, budget allocations, and financial planning.
• Work with accountants to manage payroll, invoicing, and client billing.
• Ensure timely payments for operational expenses and vendors.

Client & Case Management Support

• Ensure smooth coordination between attorneys, clients, and administrative staff.
• Assist in tracking case files, court schedules, and legal documentation.
• Maintain confidentiality and uphold high ethical standards in client interactions.

IT & Legal Technology Management

• Supervise the maintenance of legal management software and digital records.
• Ensure data security, backup, and smooth IT infrastructure operations.
• Support attorneys in optimizing the use of legal tech tools.

Compliance & Risk Management

• Ensure adherence to legal and regulatory requirements for law firm operations.
• Monitor professional indemnity insurance, certifications, and regulatory filings.
• Establish risk management policies to safeguard firm interests.

Requirements:

• 2–4 years of experience in legal administration, office management, or a related field.
• Strong leadership, problem-solving, and decision-making abilities.
• Excellent communication, organizational, and multitasking skills.
• Knowledge of financial processes, budgeting, and expense management.
• Proficiency in Microsoft Office Suite and legal practice management software.
• Strong understanding of legal office procedures and compliance standards.
• Ability to work independently and efficiently in a fast-paced environment.

Preferred Qualifications:

• Bachelor's degree in Law, Business Administration, Human Resources, or a related field.
• Prior experience working in a law firm or legal environment is highly desirable.