Perspnal Asssitant at Nicole Sinclair Consulting

• Receive visitors by greeting, welcoming, directing them appropriately.
• Answer, screen and forward incoming phone calls
• Receive and sort daily mails.
• Manage an active calendar of appointments for the CEO.
• Coordinate with the CEO to schedule team meetings and to provide follow-ups.
• Coordinate company meetings, events and sessions with other department.
• Create presentations, documents, files, spreadsheets and databases for the CEO.
• Assist the CEO in managing records of company policies and procedures
• Store, file and retrieve corporate documents and reports as and when needed
• Compose and prepare correspondence; send emails to respective clients and stakeholders.
• Organize and plan meetings, update calendars and schedule meetings for other Team Leaders & their Teams
• Take notes and write minutes during meetings.
• Arrange detailed travel plans and itineraries for the CEO and Exco Members
• Order office supplies and keep inventory of stock
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
• Administratively support HR in personnel matters.

Competency/Skill/Requirements

• Bachelors Degree or equivalent in Business Administration or any related subject
• Proficiency in Microsoft Office Suite
• Good communication skills
• Excellent customer care skills
• Excellent leadership skills
• Excellent organization skills
• Maintain professional attitude and appearance
• Ability to work with minimum supervision
• Ability to be resourceful and proactive when issues arise
• Multitasking and time-management skills,
• Ability to prioritize tasks
• Team player
• Creative and innovative