Personal Virtual Assistant at Raphael Group

Key Responsibilities

• Manage and maintain the executive’s calendar: scheduling meetings, appointments, and reminders
• Coordinate travel arrangements: booking flights, accommodations, and creating itineraries
• Handle confidential and sensitive information with discretion and professionalism
• Draft, proofread, and manage emails, memos, presentations, and reports
• Organize digital files and manage cloud-based systems (e.g., Google Drive, Dropbox, OneDrive)
• Assist with online research, data entry, and report generation
• Liaise with clients, vendors, and stakeholders on behalf of the executive
• Run personal errands online (e.g., shopping, bookings, reservations)
• Provide regular progress updates and proactively suggest workflow improvements
• Support in project coordination and task tracking across platforms like Trello, Asana, or Monday.com

Required Qualifications & Skills

• Bachelor's degree preferred (any discipline)
• Minimum of 2 years proven experience as a virtual assistant, executive assistant, or similar role
• Must be currently residing in Nigeria
• Excellent written and verbal communication skills in English
• Strong proficiency in Microsoft 365, Google Workspace, and virtual communication tools (Zoom, Teams, Slack, etc.)
• Stable electricity supply and access to a quiet, distraction-free, and professional workspace
• Solid time management, prioritization, and multitasking abilities
• High-speed internet connection and access to a reliable computer or laptop
• Ability to work independently, maintain confidentiality, and uphold professional integrity

Personal Attributes We Value:

• Self-starter with initiative and accountability
• Highly organized and meticulous with deadlines and task execution
• Adaptable, eager to learn, and open to feedback
• Positive attitude and a problem-solving mindset
• Calm under pressure and maintains discretion at all times

Working Conditions:

• Fully remote (work from home)
• Flexibility to work across different time zones, including occasional evenings or weekends
• Paid monthly (via secure bank transfer)
• Clear performance KPIs and quarterly reviews
• Opportunity for long-term engagement and growth