Personal Assistant at Wellspring College

We are looking to recruit an Executive Assistant that will provide personalized secretarial and administrative support for a top-level executive. Duties will include responding to emails / phone calls, scheduling meetings, access control, preparing reports and presentations, project management, amongst other things.

Job Description

• Preparing reports, memos, and other documents.
• Answering phones and taking messages.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review.
• Helping prepare for meetings.
• Accurately recording minutes from meetings.
• Greeting visitors and deciding if they should be able to meet with executive.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Making travel arrangements where needed.
• Performing office duties that include ordering supplies and managing a records database.
• Provide general administrative support.
• Would be required to conduct research and prepare reports that could contribute towards company policy.
• Responsible for management of assigned projects.
• Act as a liaison between the executive and other staff where needed.

Requirements:

• Minimum of a Bachelor’s degree Secretarial Administration, English, Mass Communication or any other related discipline.
• Minimum of 5 years proven work experience as an Executive Assistant
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organisational and time management skills
• Up-to-date with latest work tools and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Excellent interpersonal skills
• Excellent research and reporting skills
• Excellent project management skills