Personal Assistant at TotalEnergies

Offer ID: 27517BR
Location: Lagos
Employment type: Regular Position
Branch: Marketing & Services
Métier: Administrative Support, Secretarial Support

Job Description

• Handles the Manager’s daily itinerary and diary
• Keeps accurate schedule of Important Group/Company/Departmental activities and events.
• Maintain an effective and efficient document management system.
• Assist the Manager with the preparation, validation and publication of dossiers, presentations and communications per required deadlines.
• Timely and accurate publication of monthly divisional KPI and expense reports.
• Franking of letters, LPO’s Cheques etc, registration of franked documents.
• Follow up of designated tasks to ensure progress to desired deadlines.
• Follow up of completion of safety tours by the Division's senior managers
• Process incoming and outgoing mail and deals with telephone enquiries as appropriate on behalf of the Manager.
• Arrange travel and security requirements (Domestic and International) on behalf of the manager.
• Assist Manager with any matter relating to their expatriation.
• Process purchase orders, expense claims etc for Manager’s office
• Perform other assigned duties delegated by the Manager.

Candidate Profile

• BSc or HND in Social Sciences or Arts
• Reliability and confidentiality are of paramount importance.
• Must have excellent interpersonal skill, be self-motivated, proactive and a proven ability to meet tight deadlines.
• Must be highly numerate, excellent language/communication and computer skills.
• Proficiency in French language is an advantage
• Experience level required: 0 - 3 years, 3 - 6 years