Personal Assistant to the Medical Director at Lily Hospitals Limited

Job Summary

• The ideal candidate will be responsible for managing administrative tasks, organizing schedules, coordinating meetings, and ensuring the smooth functioning of daily operations.
• The Personal Assistant will act as a reliable point of contact, representing the Medical Director in a professional manner and maintaining strict confidentiality.
• This role requires excellent communication skills, attention to detail, and the ability to multitask effectively.

Duties / Responsibilities

• Provide high-level administrative support by managing calendars, scheduling appointments, and organizing meetings, ensuring all necessary resources are available.
• Handle incoming and outgoing communications, including emails, phone calls, and correspondence, and respond to inquiries promptly and professionally.
• Coordinate travel arrangements, liaising with other department for flight bookings, hotel accommodations, and transportation.
• Prepare and edit documents, reports, presentations, and other materials as required, ensuring accuracy, consistency, and adherence to established guidelines.
• Conduct research, gather information, and prepare briefs, summaries, or reports on various topics as assigned.
• Maintain and update databases, records, and filing systems to ensure easy access to relevant information.
• Exercise discretion and maintain strict confidentiality of sensitive information, handling matters with professionalism and integrity.

Requirements

• Candidates should possess a Bachelor's Degree with 0– 1 year relevant work experience.
• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Discretion and confidentiality in handling sensitive information.
• Proficient in using productivity tools and office software (e.g., MS Office).
• Attention to detail and accuracy in completing tasks.