Personal Assistant to the MD (Ikoyi) at Nicole Sinclair Consulting

Description.

This role provides high-level administrative support to the MD's day-to-day business including scheduling meetings and maintaining work calendars, preparing correspondence, and coordinating travel plans.

Responsibilities

• Provides full administrative assistance to the executive
• Acts as a liaison between the executive and other members of staff. Embark on projects as requested by the executive.
• Schedules appointments and meetings for the Executives.
• Attends all key meetings with MD, records, transcribes, and distributes meeting minutes.
• Organize meeting refreshments/meals and ensures the conference rooms are well organized.
• Maintains all documents and assists in the development of reports.
• Maintains executives' appointment calendar by scheduling meetings, teleconferences, and travel, including itineraries, airline reservations, hotel accommodation and all other travel needs.
• Coordinates all logistics (travel and meeting) by booking tickets and organizing means of transportation to the scheduled destination
• . Ensures the offices are kept clean at all times.
• Receives and entertains Executive’s guests as directed.
• Receives and collates reports; forwards collated reports to the executive on a weekly basis.
• Prepares Executive’s weekly/monthly financial expense report.
• Responsible for reading, conducting research and routing correspondence, drafting letters and documents; screening and rerouting phone calls.
• Maintains personnel and customer confidence by keeping information confidential.
• Reconciles corporate credit card statements and provides information to the auditor. Contributes to team effort by accomplishing related results as needed.
• Competency/Skill/Requirements
• Should possess a first degree from any reputable university
• Must be smart
• Minimum of 3 years experience as a personal assistant.
• Preferably female

• Ability to handle information with discretion.

• Should possess excellent oral and written communication skills with superior phone skills.

• Strong proofreading and editing skills.

• High level of organizational, time management, and customer relational skills. Should be detailed oriented, accurate, and able to act autonomously with minimal supervision.

• Ability to work well under pressure and meet deadlines. Strong computer skills including intermediate/advanced MS Word, Excel, and power point.

• Thrives in a fast-paced environment.
• Must be staying on the Island or close to the island
• Remuneration :100k