Personal Assistant to the MD / CE at Xtreme Mindz Solutions Limited

Key Responsibilities

• Anticipate the CEO’s needs in advance of meetings, conferences, etc, and ensure the needs of the Chief executives are met.
• Serve as the primary point of contact for internal and external person son all matters pertaining to the MD, including those of a highly confidential or critical nature.
• Work with the Executive Team to coordinate the CEO’s activities.
• Provide calendar management for CEO. Prioritize inquiries and requests to ensure smooth day-to-day engagements.
• Work to understand the business to readily determine whether to accept a meeting request or request more information regarding the meeting request.
• Arrange and handle all logistics for the MD’s meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
• Work to be cost-effective with expenses associated with travel office administration and meetings.
• Work closely with the MD to keep them well informed of upcoming commitments and responsibilities and follow up appropriately.
• Undertake any other appropriate duties as required to support the Chief Executive to enable them to fulfill their role.
• Support the creatives team with ideas and attend brainstorming sessions.

Requirements

• Secretarial Administration Degree or any relevant field is preferred or equivalent experience
• Minimum of 3 years experience in Personal Assistant experience.
• Experience coordinating executive travel arrangements.
• Must be proficient with the use of MS Office: Excel, Word, PowerPoint.
• High level of confidentiality required.
• Excellent verbal and written communication skills are required.
• Excellent problem-solving skills
• Female preferably
• Experience working in a Marketing and Communication Agency will be an added Advantage.

Salary: N130,000 - N150,000 / month.