Personal Assistant to the Managing Director at Jaykay Group

Job Description

• We are seeking a highly organized and proactive Personal Assistant (PA) to provide comprehensive support to our Managing Director.
• The ideal candidate will be resourceful, detail-oriented, and possess strong communication skills.
• This role requires the ability to anticipate needs, prioritize tasks, and handle confidential information with discretion.

Key Responsibilities

• Calendar Management: Efficiently manage the Managing Director's schedule, including scheduling meetings, appointments, and travel arrangements.
• Communication: Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing emails, calls, and correspondence.
• Administrative Support: Handle administrative tasks such as drafting correspondence, preparing reports, and maintaining records.
• Meeting Coordination: Coordinate and prepare materials for meetings, take minutes, and follow up on action items as needed.
• Travel Arrangements: Arrange travel itineraries, accommodations, and transportation for business trips, ensuring cost-effectiveness and convenience.
• Confidentiality: Maintain strict confidentiality of sensitive information and exercise discretion in handling confidential documents and communications.
• Relationship Management: Cultivate positive relationships with key stakeholders, including clients, partners, and team members.
• Special Projects: Assist with ad hoc projects and initiatives as assigned by the Managing Director, demonstrating flexibility and adaptability.
• Task Prioritization: Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met and objectives are achieved.
• Continuous Improvement: Identify opportunities for process improvement and implement efficient solutions to enhance productivity and effectiveness.

Qualifications

• Bachelor's Degree in Business Administration / Management, or related field preferred.
• Proven experience as a Personal Assistant or Executive Assistant, preferably supporting C-suite executives.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills, with a keen attention to detail.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Discretion and trustworthiness when handling confidential information.
• Resourcefulness and the ability to think critically and problem-solve independently.
• Professional demeanor and interpersonal skills, with the ability to interact confidently with individuals at all levels.
• Flexibility to adapt to changing priorities and work in a fast-paced environment.