Personal Assistant to the CEO at Interior Woodwork Limited

GENERAL JOB DESCRIPTION

The personal assistant is responsible for the Secretarial and Administrative functions for the Chief Executive Officer

DUTIES & RESPONSIBILITIES

Daily dairy management

• Ensures daily itinerary is properly managed
• Manages all personal travel arrangements
• Schedules and purchases flight tickets for both local and international travel
• Receives and responds to sensitive correspondence.
• Email management: Daily management and synchronization of all personal mails.
• Work closely with the CEO to make his day as efficient as possible
• Attends meetings with and on behalf of the CEO;
• Daily compiles and responds to mails as guided
• Types, prints and files all personal documents
• Responsible for all secretarial tasks around the CEO’s function
• Provides high level administrative and domestic assistance utilizing diplomacy, discretion and confidentiality

Administrative Function

• Organizing administrative tasks to free up the CEO’s time to address more pertinent and strategic issues
• Reduces direct access and is first point of contact dealing with all administrative issues as they arise
• Supports and actively involved in all events coverage ensuring that important tasks and deadlines are met.
• Compiles and manages all databases for personal as well as the filing systems

Secretarial

EDUCATION & TRAINING

• B.Sc. English

KNOWLEDGE & EXPERIENCE

• At least 5years experience in a similar role

SKILLS & ABILITIES

• Excellent organization and time management skills with a strong flair for details
• IT savvy
• Excellent written and verbal communication skills;
• Excellent time management skills
• Highly computer literate, knowledge of and dexterity in Microsoft office suite tools;
• Familiarity with office equipment/use and modern-day work/office gadgets and tools.

WORKING CONDITIONS

DAYS OF WORK

•  5 days in a week.