Personal Assistant to the CEO at Acabado

About the Role

• Acabado Product International is seeking a highly organized and proactive Personal Assistant to the CEO to provide high-level administrative and operational support.
• The ideal candidate must be detail-oriented, possess excellent communication skills, and be capable of managing multiple responsibilities in a fast-paced environment.
• This role requires a high level of professionalism, discretion, and the ability to anticipate the CEO’s needs while ensuring seamless daily operations.

Key Responsibilities
Administrative & Executive Support:

• Manage the CEO’s calendar, schedule appointments, and coordinate meetings.
• Handle correspondence, emails, and phone calls, ensuring timely responses.
• Organize and maintain digital and physical files for easy retrieval.
• Provide proofreading, editing, and formatting support for reports, documents, and presentations.
• Assist with project management, tracking progress, and coordinating tasks with team members.

Marketing & Communication:

• Manage email marketing campaigns, content creation, and social media accounts.
• Design simple promotional graphics and marketing materials.
• Maintain relationships with clients, stakeholders, and business partners.
• Represent the CEO professionally in meetings, events, and client interactions.

Finance & Travel Management:

• Assist with basic accounting tasks such as invoicing and expense tracking.
• Coordinate domestic and international travel, including flights, accommodation, and itineraries.
• Prepare reports and analyze data for business decision-making.

Customer Service & Client Relations:

• Handle inquiries professionally and nurture client relationships.
• Track client interactions and maintain accurate records in the database.
• Resolve issues efficiently to maintain high customer satisfaction.

Event Planning & Recruitment Support:

• Plan and execute meetings, corporate events, and special projects.
• Assist in the recruitment process.

Qualifications & Requirements

• Bachelor’s Degree in Business Administration, Communications, or a related field.
• 2 - 4 years of experience in an executive support, administrative, or personal assistant role.
• Proficiency in Microsoft Office Suite, Google Workspace, and CRM tools.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to maintain confidentiality and handle sensitive information.
• Experience in marketing, content creation, or social media management is a plus.