Personal Assistant at Stella Maris High School

Description

• We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive director’s working life and communication.

Responsibilities

• Act as the point of contact between the executive directorand internal/external clients
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Must be able to work with calendars
• Take dictation and minutes
• Source office supplies
• Produce reports, presentations and briefs
• Devise and maintain office filing system

Skills / Qualifications

• Proven work experience as a Personal Assistant
• Knowledge of office management systems and procedures
• Must be Capable of Using MS Office Tools and Google Calender.
• Must be Proficient in English, Hardworking and Honest
• Outstanding organisational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality
• A Bachelors Degree. A related certification would be considered an advantage