Personal Assistant at Jake Riley Limited

MAIN FUNCTIONS: 

• Act as the first point of contact to the Managing Director and deal with correspondence and phone calls. 
• Responsible for event/meeting planning and coordination. Organize meeting logistics. 
• Coordinate video and conference calls/bridges. 
• Book and arrange travel, transport, and accommodation for the MD. 
• Manage MD’s diary, update her social media pages, and ensure her attendance at all required engagements. 
• Organise events and conferences for the MD. 
• Remind the MD of important tasks and deadlines. 
• Provide administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the MD’s behalf. 
• Manage databases and filing systems for the MD. 
• Implement and maintain procedures/administrative systems for the MD. 
• Liaise with staff and clients on behalf of the MD. 
• Conduct research on behalf of the MD. 
• Organise the MD’s personal commitments, including travel or childcare. 
• Prepare expense reports for the MD. 
• Work with direct reports to resolve any issues arising with expense reports and time sheets. 
• Assist in managing SharePoint by uploading documents. 
• Provide clear communication and maintain a high level of confidentiality, credibility, trust, and support between the office of the MD and staff. 
• Be always ready to travel out of state or country. 
• Perform all other administrative tasks as requested by the MD.