Personal Assistant at Furex Technologies

Location: Lekki, Lagos

Job Description

• We are looking to hire an individual with top notch interpersonal and superb communication skills, also very organized with ability to coordinate activities to achieve set goals.
• The person must be very confident, vibrant and well engaging at all times, managed/manages online presence of a MD, always seeking creative and innovative ways to handle critical situations.
• A very detailed individual with good writing and presentation skills and a good ambassador of the company at all times.
• Do you have soft skills with a people centric mindset, can you successfully manage unplanned circumstances within short timelines, are you discrete and can manage information well.
• Are you flexible enough to work at varying time ranges? Have you worked in a fast-paced environment leveraging on technology to proffer seamless solutions? We’d love to chat with you.

Key Responsibilities
Secretarial:

• Maintain and organize the MD’s diary, calendar, filing system, travel requirements and provide adequate support in managing schedules and meeting deadlines in deliverables of the office.
• Prepare documentation such as agendas and figures for meetings / presentations and co-ordinate any project work
• Ensure correct briefing notes or papers for meetings
• Note taking in meetings as and when required
• Make and coordinate travel arrangements in line with Company policy
• Ensure stationery supplies are maintained

Communications:

• Write minutes, speeches, articles, letters, newsletters, reports, and executive summaries.
• Handle sensitive information with the highest level of discretion and confidentiality
• Prepare letters, reports and other documents
• Manage the social media handles and online presence of the MD
• Screen incoming telephone calls and direct them appropriately
• Review incoming correspondence, distribute and respond accordingly. Follow up where necessary
• Communicate clearly, confidently and in a professional manner at all levels both internally and externally
• Deal with all enquiries and requests promptly only escalating when necessary
• Use initiative to solve problems without the need to escalate
• Build and maintain strong working relationships with key contacts
• Convey a professional image at all times, exercising tact and diplomacy in handling a range of situations of differing content and complexity
• Handle sensitive information with the highest level of discretion and confidentiality

Qualifications

• A Bachelor’s Degree or its equivalent.
• 3-5 years’ experience in a similar role within a structured corporate environment
• Knowledgeable in the use of the internet and other electronic office equipment
• Preferable Male.

Other Requirements:

• Strong oral and written communication skills
• Candidates should be analytically sound and good with figures.
• Good multitasking skills; energetic and result oriented
• Planning and prioritizing skills
• Effective and proven interpersonal skills
• Respects and maintains confidentiality of information
• Must be conversant with the use of Microsoft Office application
• Written and verbal communication skills to initiate professional and effective contact with internal and external customers.
• Knowledge and understanding of technology in meeting management (Skype, Google Meeting, Video Conferencing)
• Ability to work with sensitive information.
• Availability to travel internationally
• Might be required to attend events on weekends from time to time
• Ability to manage the CEO’s social media accounts.