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  • Posted: Nov 3, 2022
    Deadline: Nov 15, 2022
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    Personal Assistant

    Location: Lekki, Lagos

    Job Description

    • We are looking to hire an individual with top notch interpersonal and superb communication skills, also very organized with ability to coordinate activities to achieve set goals.
    • The person must be very confident, vibrant and well engaging at all times, managed/manages online presence of a MD, always seeking creative and innovative ways to handle critical situations.
    • A very detailed individual with good writing and presentation skills and a good ambassador of the company at all times.
    • Do you have soft skills with a people centric mindset, can you successfully manage unplanned circumstances within short timelines, are you discrete and can manage information well.
    • Are you flexible enough to work at varying time ranges? Have you worked in a fast-paced environment leveraging on technology to proffer seamless solutions? We’d love to chat with you.

    Key Responsibilities
    Secretarial:

    • Maintain and organize the MD’s diary, calendar, filing system, travel requirements and provide adequate support in managing schedules and meeting deadlines in deliverables of the office.
    • Prepare documentation such as agendas and figures for meetings / presentations and co-ordinate any project work
    • Ensure correct briefing notes or papers for meetings
    • Note taking in meetings as and when required
    • Make and coordinate travel arrangements in line with Company policy
    • Ensure stationery supplies are maintained

    Communications:

    • Write minutes, speeches, articles, letters, newsletters, reports, and executive summaries.
    • Handle sensitive information with the highest level of discretion and confidentiality
    • Prepare letters, reports and other documents
    • Manage the social media handles and online presence of the MD
    • Screen incoming telephone calls and direct them appropriately
    • Review incoming correspondence, distribute and respond accordingly. Follow up where necessary
    • Communicate clearly, confidently and in a professional manner at all levels both internally and externally
    • Deal with all enquiries and requests promptly only escalating when necessary
    • Use initiative to solve problems without the need to escalate
    • Build and maintain strong working relationships with key contacts
    • Convey a professional image at all times, exercising tact and diplomacy in handling a range of situations of differing content and complexity
    • Handle sensitive information with the highest level of discretion and confidentiality

    Qualifications

    • A Bachelor’s Degree or its equivalent.
    • 3-5 years’ experience in a similar role within a structured corporate environment
    • Knowledgeable in the use of the internet and other electronic office equipment
    • Preferable Male.

    Other Requirements:

    • Strong oral and written communication skills
    • Candidates should be analytically sound and good with figures.
    • Good multitasking skills; energetic and result oriented
    • Planning and prioritizing skills
    • Effective and proven interpersonal skills
    • Respects and maintains confidentiality of information
    • Must be conversant with the use of Microsoft Office application
    • Written and verbal communication skills to initiate professional and effective contact with internal and external customers.
    • Knowledge and understanding of technology in meeting management (Skype, Google Meeting, Video Conferencing)
    • Ability to work with sensitive information.
    • Availability to travel internationally
    • Might be required to attend events on weekends from time to time
    • Ability to manage the CEO’s social media accounts.

    Method of Application

    Interested and qualified candidates should send their Resumes to: hr@myfurex.co using the Job Title as the subject of the email.

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