Personal Assistant at Fort Knox Group

Reports To: Managing Director / CEO

Key Responsibilities
Executive Support & Administration:

• Manage the MD's schedule, schedule site visits, and prioritize urgent meetings.
• Screen phone calls, inquiries, and visitors, directing them to the appropriate departments.
• Draft, review, and send emails, letters, and memos on behalf of the MD.

Project Coordination:

• Compile reports, project updates, and agendas for board or site meetings; take and distribute accurateminutes.
• Act as the primary point of contact between the MD, project managers, engineers, subcontractors, andexternal clients.
• Assist in managing construction contracts, architectural plans, and regulatory compliance documents.

Travel & Logistics:

• Book flights, local transport (including cross-Lagos commutes to project sites), and hotel accommodations.
• Coordinate internal corporate events, groundbreakings, or client site tours.

Financial & Expense Management:

• Collect receipts, process expense reports, and manage petty cash or project-related expenditures.
• Manage procurement requests for office supplies or specific administrative requirements for the MD's office.

Qualifications & Requirements

• A Bachelor's degree in Business Administration, Secretarial Studies, or a relevant discipline.
• Minimum of 3–5 years' experience as a Personal Assistant or Executive Assistant, preferably in construction, interior design, real estate, or a related industry.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital office tools.
• Familiarity with construction terminology, permitting processes, and procurement cycles is highly advantageous.
• High integrity and ability to handle confidential and sensitive company data.
• Excellent verbal and written communication skills.
• Ability to make quick, independent decisions to resolve scheduling conflicts or project hiccups.