Personal Assistant at Beacongate Limited

Responsibilities

• Assists the CEO with daily administrative duties and completes various administrative tasks, including managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; and arranging complex and detailed travel plans, itineraries and agendascompiling documents for meetings.
• Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the various stakeholders, The Management Team, and members of staff.
• Communicate directly and on behalf of the CEO with Board members, donors, foundation staff, and others onprogrammatic initiatives as directed.
• Researches prospective corporate and foundation donors to identify and evaluate current needs and assemble materials needed for the proposals.
• Drafts reports, letters of solicitation, and proposals; prepares and coordinates oral and written communication with donors and prospects.
• Supports the CEO in her external commitments, including service on external boards, committees, and other groups.
• Processes KFA programs with other organizations.

Requirements and skills

• Candidates should possess a B.Sc in any field of study or High School degree with 3-4 years experience
• Proven work experience as a Personal Assistant
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organizational and time management skills
• Up-to-date with the latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality.