Personal Assistant at Aspom Travel Agency

Responsibilities

• Provide comprehensive administrative support, managing schedules, arranging meetings, and handling correspondence.
• Efficiently organize and prioritize calendars, coordinate appointments, and manage communication on behalf of the executive.
• Facilitate travel arrangements, including itineraries, accommodations, and logistics for business and personal trips.
• Maintain organized records, files, and documents, ensuring confidentiality and easy retrieval.
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Assist in event planning and execution, both professional and personal.
• Track and manage expenses, prepare reports, and adhere to budget guidelines.
• Handle sensitive information with discretion and proactively address challenges.
• Conduct research, compile information, and prepare reports or summaries as required.

Requirements

• Bachelor's Degree or relevant administrative experience.
• 0 - 2 years relevant work experience.
• Previous experience as a personal assistant or in a similar role is advantageous.
• Excellent organizational skills with attention to detail.
• Strong written and verbal communication skills.
• Proficiency in office software (e.g., Microsoft Office suite) and scheduling tools.
• Adaptability to changing priorities in a dynamic environment.
• Proactive mindset with the ability to anticipate needs and take initiative.
• Maintain a high level of professionalism and discretion.
• Strong time management skills to prioritize tasks and meet deadlines.
• Ability to think critically and solve problems independently.