Personal Assistant at CINQTEOS Group

Role Overview

• We are seeking a detail-oriented and insightful Personal Assistant for a client, a female Executive.
• The ideal candidate will possess excellent communication and organizational skills, exceptional attention to detail, and the ability to maintain a high level of professionalism.

Responsibilities
Personal & Administrative Support:

• Manage a daily personal schedule and activities.
• Run personal errands as assigned.
• Coordinate appointments and service bookings.
• Support with communication with personal contacts.

Bill Payments & Financial Coordination:

• Ensure timely payment of utility and service bills (e.g., DSTV, internet, electricity, water, etc.).
• Maintain proper records and receipts of all payments made.
• Monitor recurring payments and provide reminders where necessary.

Household Management:

• Oversee the smooth running of the client’s residence.
• Supervise household staff and artisans such as the housekeeper, driver(s), cleaner(s) etc. to ensure efficiency and accountability.
• Monitor inventory of household supplies and facilitate restocking as needed.
• Ensure the residence is well-maintained and organized at all times.

Maintenance & Asset Management:

• Coordinate regular servicing and maintenance of vehicles.
• Oversee maintenance and repairs of household appliances and gadgets.
• Liaise with vendors and service providers to ensure quality and timely service delivery.
• Track service schedules and maintenance records.

Vendor & Service Coordination:

• Manage relationships with external vendors and contractors.
• Negotiate service costs where appropriate.
• Ensure timely response to repair and maintenance needs.

Requirements / Qualifications

• Bachelor’s Degree in any relevant field.
• 1 - 3 years work experience.
• Proven experience as a Personal Assistant or House Manager is a plus.
• Maintain discretion and confidentiality in all matters.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• High level of integrity and discretion.
• Ability to work flexible hours, including occasional late evenings.
• Proficiency in basic financial record keeping.
• Must be reliable and able to report daily to the Client’s residence

Key Competencies:

• Attention to detail.
• Proactiveness.
• Problem-solving ability.
• Accountability.
• Strong coordination and supervision skills.
• Time management.

Working Conditions:

• Primarily based at the client’s residence or designated locations.
• Occasional late closure may be required.
• Proximity to the residence is an advantage but not mandatory.