Personal Assistant at Alan & Grant

Job Summary

• The Personal Assistant to the Managing Director provides dedicated, high-level administrative and strategic support to the MD, ensuring efficient management of schedules, communications, and priorities.
• The role requires exceptional discretion, organisation, and coordination to enable the MD to focus on leadership and business objectives.

Key Responsibilities

• Manage the MD’s calendar, appointments, meetings, and travel arrangements.
• Serve as the primary liaison between the MD and internal/external stakeholders.
• Prepare, review, and manage correspondence, reports, presentations, and briefing notes for the MD.
• Organise executive meetings, take minutes, track action points, and follow up to ensure closure.
• Handle confidential and sensitive information with absolute discretion.
• Screen calls, emails, and requests, prioritising matters requiring the MD’s attention.
• Coordinate logistics for board meetings, executive sessions, and official engagements.

Requirements

• Bachelor’s Degree in Business Administration or a related discipline.
• 2–4 years experience as a Personal Assistant or Executive Assistant supporting senior leadership.
• Strong organisational, time-management, and prioritisation skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and office productivity tools.
• High level of professionalism, confidentiality, and attention to detail.
• Ability to work independently and manage multiple priorities under pressure.