Personal Assistant/Administrator at Global Profilers

Job Description

• Handles Principal Partners' personal and family travel and immigration matters.
• Handles matters of the Principal Partners' domestic staff (e.g., Stewards, Drivers, Chef)
• Handle office documentation and document control
• Receives Principal Partners guests in the office
• Manages and maintains the Principal Partners property and assets (this includes cost management)
• Facility and Maintenance tasks, scheduling resolving maintenance problems in ALL the residential properties; ensuring that basic facilities are well maintained with a preventative and diagnostic maintenance schedule.
• Selecting and working with vendors for Facility and Maintenance tasks.
• Respond to emergency situations or other urgent issues involving the firm’s facilities
• Supervising multi-disciplinary teams of staff including cleaning, maintenance, and security to ensure compliance with  safety standard
• Checking the agreed work by staff or contractors has been completed satisfactorily and followed up on any deficiency

Qualifications

• A minimum of 2 years of experience as a personal assistant or an administrative officer.
• Knowledge of standard software packages and the ability to learn company-specific software if required.
• Advanced typing, note-taking, recordkeeping, and organisational skills.
• Ability to manage internal and external correspondence, be proactive, and take the initiative.
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.
• Organisational skills and the ability to multitask