People Operations Officer at Oolu Solar

Main Duties / Responsibilities
Employee Administration:

• Ensure all staff records are up to date (personal information, HMO registration, pension)
• Ensure all manual/electronic records and HR Databases are kept up to date and transferred to the company’s HRIS
• Follow up employee contracts (send employment letters, addendums, renew contracts, confirmations letters, etc)
• Ensure employee’s birthdays, milestone are celebrated promptly.
• Assist in creating and enforcing policies in the workplace
• Develop creative initiatives for staff welfare
• Maintain harmonious employee relationship and provide timely and appropriate dissemination of all employee communication updates
• Direct and answering all employee queries to the appropriate point of contact with the HR team.

Payroll:

• Support payroll generation and salary disbursements using excel and company’s HRIS
• Update existing payroll tools ( employee deductions, commissions,etc)
• Resolve payroll discrepancies and respond to questions about compensation
• Ensure the prompt disbursement of payslips

Recruitment / Manpower Planning:

• Assist in preparing job descriptions and placing job adverts
• Sourcing profiles from various job channels
• Screening and shortlisting of CVs
• Scheduling interviews with relevant personnel
• Support employee onboarding (contribute to detailed induction program for the newly joined employees)
• Keep track of recruiting metrics (e.g. time-to-hire and cost-per-hire) and other metrics
• Network with other employers and employees within the sector (conferences, job fairs, HR networks etc.)

Onboarding / Exit Management:

• Ensure orientation / onboarding materials for new staff orientation are updated to carry out orientations effectively.
• Organize and execute the entire orientation / exit programs
• Ensure all paperwork related to new hires, including contracts and non-disclosure agreements, ID cards, and other statutory documents are obtained and filed/scanned and saved on the company’s HRIS
• Create and continuously update Oolu’s employee handbook
• Obtain feedback from the new hire on the onboarding process
• Ensure probation period interview are conducted and documented
• Ensure the employees final entitlements are accurately computed and paid at the completion of the handover process.
• Ensure a proper handover document is prepared and discussed with the employee’s supervisor

Qualifications & Experience

• Bachelor of Science Degree in HRM, Psychology or Social Sciences
• Membership of HRCI/CIPM/CIPD is an added advantage
• Minimum of 3 years experience in a similar role.

Skills:

• Passionate about social missions and motivated by Oolu’s mission
• Ability to plan and keep track of multiple tasks and deadlines.
• Excellent communication and presentation skills
• Able to work as part of a team in a fast-paced environment
• Able to follow verbal and written instructions
• Excellent interpersonal and emotional intelligence skills
• Proficiency in Excel
• Good knowledge of an ERP System
• Attention to detail.