People Operations - Employee Relations Specialist at Vendease

As People Operations - Employee Relations, you are required to ensure that employee records (electronic and files) are accurate and updated, manage employee exit and employee wellbeing.

What You Will Be Doing

• Creating and communicating policies relating to People Operations
• Maintain an adequate and functional HRIS database for all employee information
• Ensure staff records are regularly updated on HRIS and in staff files where applicable
• Perform periodic staff file audits and overall Management of records/filing system
• Ensure exits, suspension, new hires, redeployment and all other data changes with financial implications are adequately captured on HRIS to avoid loss of funds and payroll report is accurate
• Provide oversight of the separation process for exiting staff including updating their employment status on HRIS and key stakeholders are notified
• Track and collaborate with Performance Management to ensure prompt initiation and conclusion of confirmation processes for staff as at when due
• Ensure efficient coordination of vendors for employee details verification as well as follow-up to ensure response from personal and previous employer references for new hires
• Handle enquiries and complaints that relate to confirmation and staff records
• Responsible for managing all employee conflict, grievance and disciplinary issues
• Preparation of reference letters for ex-employees
• Manage and process all leave applications
• Wellbeing: Work with the Head of People Operations to design and implement a bi-annual wellbeing calendar that focuses on all aspects of employee life
• Help Desk: Initiate and manage a process to effectively respond to employee queries
• Other related functions as required

Requirements:

• Have effective time & Self-Management skills
• Global and Cultural Awareness
• Interpersonal relations
• Experience in a start-up will be an added advantage
• Administrative Skills
• Ability to use HRIS (Seamless HR)
• First Degree in any discipline
• At least 5 years of experience in HR or related Function

Our benefits include but are not limited to:

• Health Insurance
• Hybrid work schedule
• Paid time off (maternity/paternity leave, annual leave)
• 13th Month Pay
• Training and development opportunities
• Professional membership subscription
• Opportunity to work on meaningful projects within the tech ecosystem