Payroll Specialist at The African Medical Centre of Excellence (AMCE)

Job Purpose

• The Payroll Specialist will be responsible for the accurate and timely processing of all employee payroll transactions. This role ensures strict compliance with statutory regulations, maintains meticulous payroll records, and provides essential support to employees regarding compensation and benefits. The specialist will uphold the highest standards of confidentiality and data integrity, contributing significantly to the smooth operation of the HR and Finance departments.

Key Accountabilities/Responsibilities

Payroll Processing & Administration

• Process monthly payroll accurately and on time for all employees, including salaries, allowances, bonuses, and deductions.
• Maintain and update payroll information by managing changes in exemptions, insurance coverage, savings deductions, and job title, department, and bank account details.
• Calculate and process overtime, shift differentials, and other special payments in accordance with company policy.
• Handle payroll-related adjustments, including leave encashments, final settlements, and back-pay calculations.

Compliance & Reporting

• Ensure full compliance with all federal, state, and local payroll, wage, and hour laws and best practices.
• Prepare and submit all statutory deductions (PAYE, Pension, NHF, NSITF) to the relevant authorities promptly.
• Generate and distribute payslips, annual tax statements, and other payroll reports to employees and management.
• Assist in internal and external audits related to payroll.
• Maintain accurate and confidential payroll records and reports for the required retention period.

Stakeholder Support & Query Management

• Serve as the primary point of contact for all employee payroll inquiries, resolving issues promptly and professionally.
• Collaborate closely with the HR department to ensure seamless integration of personnel data (new hires, terminations, changes) into the payroll system.
• Liaise with the Finance department to reconcile payroll accounts and ensure accurate funding for payroll disbursements.

System & Process Improvement

• Utilize the organization’s payroll software efficiently and suggest improvements for automation and process efficiency.
• Identify and implement opportunities to streamline payroll processes, enhancing accuracy and reducing processing time.
• Ensure data security and confidentiality of all payroll information.

Qualification, Skills and Experience

• Bachelor’s Degree in Accounting, Finance, Human Resources, or a related field.
• Minimum of 5+ years of hands-on experience as a Payroll Specialist or similar role, managing end-to-end payroll processes.
• In-depth knowledge of payroll software and systems (e.g., Sage, SAP, Oracle, Zoho Payroll, etc.)
• Proficiency in Microsoft Excel (VLOOKUPs, pivot tables, formulas).
• Ability to handle confidential information with discretion and integrity.
• Excellent communication (written and verbal) and interpersonal skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong understanding of the Nigerian labor laws, payroll tax regulations, and statutory deductions (e.g., PAYE, pension, etc.).
• Excellent analytical and problem-solving skills with a strong attention to detail and accuracy.