Payment Assistant at Save The Children

Job ID: 210007P6
Location: Damaturu, Yobe
Employee Status: Fixed Term
Contract Length: 7 Months
Team / Programme: Programmes
Reports to: MIS / Payment Coordinator

Child Safeguarding

• Level 3: The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking / vetting process staff.

Role Purpose

• The jobholder will ensure effective coordination and implementation of Beneficiaries cash transfer related activities at the LGA level.
• In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Key Areas of Accountability
The jobholder will also be responsible in the following areas of Accountability:

• Ensuring that payment agent/ vendor invoices are correctly approved accurately coded and processed on a timely basis for beneficiaries.
• Organizing Payment to beneficiaries
• Ensure effective utilization and safety of registration and payment devices
• Follow up with beneficiaries who did not turn up for their money for at least 2 months and beneficiaries who have their money collected by proxy for over 3 months.
• Organize and facilitate beneficiaries training on payment mechanism
• Ensure of beneficiaries registration is done
• Verifying and reporting transfer advices to state and local government office on timely basis
• Preparing agent statements reconciliations for the majority of beneficiaries to ensure receivers invoices are properly recorded and accounted for and then Identify and effectively manage all key risks related to beneficiary data and payment
• Demonstrate and ensure programme implementation demonstrates high levels of commitment to Save the Children and our vision, mission and values in order to ensure the objectives of your role and the country programme are met.
• Ensure the effective and efficient use of all Save the Children resources in order to keep costs low and ensure safety in the workplace.
• Comply with the requirements of Save the Children’s Child Safeguarding Policy to ensure maximum protection for children.
• Providing back up for the rest of the LGA team as well as Cash transfer coordinator when necessary.

Skills and Experience

• A Degree in Statistics or Data Management.
• Proven ability to manage large, multi-region data collection and analysis systems.
• Prior experience in overseeing contractual compliance.
• Demonstrated creativity in problem solving involving multiple stakeholders.
• Highly numerically articulate with a record of accomplishment of data manipulation and use of spreadsheets and reporting systems.
• Proven ability to motivate and develop others.
• Highly diplomatic and emotionally intelligent with strong oral and written communication skills.
• Strong communication and interpersonal skills in English, Hausa and any local languages.

Behaviors (our Values in Practice)
Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity.

Additional Job Responsibilities:

• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.