Payable Accountant at Max.ng

The Accounts Payable Accountant is responsible for managing all aspects of the accounts payable process, ensuring timely and accurate processing for invoices, payments, and expense reports while maintaining strong vendor relationships and adhering to the company's policies. This role plays a critical part in maintaining the financial health and integrity of the organization.

What you'll do:

• Invoice Processing:
  • Receive, review, and process all vendor invoices and expense reports, ensuring accuracy, proper coding, and adherence to company policies and procedures.
  • Match invoices with purchase orders and receiving documents.
  • Resolve discrepancies between invoices, purchase orders, and receipts with vendors and internal departments.
• Payment Processing:
  • Prepare and process electronic payments (ACH, wire transfers) and checks promptly.
  • Ensure all payments are properly authorized and recorded.
  • Manage weekly or bi-weekly payment runs.
• Vendor Management:
  • Maintain accurate and up-to-date vendor files, including contact information, banking details, and W-9 forms.
  • Respond to vendor inquiries and resolve payment-related issues promptly and professionally.
  • Reconcile vendor statements.
• Expense Reports:
  • Process employee expense reports, ensuring compliance with company travel and expense policies.
  • Verify receipts and approvals for all reported expenses.
• Reconciliation & Reporting:
  • Perform monthly reconciliation of accounts payable ledger to the general ledger.
  • Assist with month-end and year-end closing processes related to accounts payable.
  • Prepare various accounts payable reports as required by management.
• Compliance & Internal Controls:
  • Ensure compliance with all relevant accounting standards, tax regulations, and internal control policies.
  • Assist with audit requests related to accounts payable.
• Continuous Improvement:
  • Identify and implement process improvements to enhance efficiency and accuracy in the accounts payable function.
  • Support the implementation of new systems or technologies related to accounts payable.

Requirements

What You’ll Need:

• Bachelor's degree in Accounting, Finance, or a related field.
• 3 years plus of experience in an Accounts Payable role.
• Strong understanding of accounting principles and accounts payable processes.
• Proficiency in accounting software (e.g., ERPs like Odoo, SAP, Oracle, QuickBooks) and Microsoft Excel.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Effective communication and interpersonal skills, capable of interacting professionally with vendors and internal teams.
• Ability to work independently and as part of a team.