PA to the CEO at The People Practice

Our client in stem school for children is looking to hire an organized and proactive Personal Assistant to the CEO who will manage a variety of administrative, organizational, and strategic tasks to ensure the CEO’s day-to-day operations are seamless. The ideal candidate is detail-oriented, resourceful, and capable of handling confidential information with discretion. 

Responsibilities

• Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements, ensuring seamless day-to-day operations.
• Communication: Act as the primary point of contact for the CEO, managing correspondence, emails, and calls, and prioritizing messages.
• Meeting Preparation: Prepare agendas, presentations, and other materials for meetings; attend and take minutes when required.
• Project Coordination: Support on key projects, liaising with internal teams and external stakeholders to ensure deadlines are met.
• Travel Arrangements: Organize detailed travel itineraries, including flights, accommodation, and ground transport.
• Administrative Support: Handle expense reports, file management, and other administrative duties.
• Relationship Management: Build strong relationships with key stakeholders and act as a liaison between the CEO and other parties.

Qualifications

• Minimum of 3-5 years proven experience as a Personal Assistant, Executive Assistant, or similar role, ideally supporting senior leadership.
• Degree in Business Administration, Communication and Public Relations, English or related field.
• Experience in working in a startup or education industry is a plus.
• Proficiency in Productivity tools (Google Workspace, Microsoft Office etc).

Must have skills

• Exceptional organizational and time-management skills.
• Strong verbal and written communication abilities.
• Ability to maintain confidentiality and demonstrate sound judgment.
• Proactive mindset with the ability to anticipate the needs of the CEO.