PA / Project Assistant to CEO at Nicole Sinclair Consulting

Provide full business support and project administration support to the MD/CEO; ensure the smooth management of her day-to-day affairs and businesses.  Take initiative as appropriate especially in the MD’s absence, and manage projects on behalf of the MD/CEO

JD

• Providing office support including customer  and employee support on behalf of the MD
• Keeping MD’s office well-organized and keep records of all business activities 
• conducting relevant business-based research while providing relevant  reports
• Interacting with clients either on the phone or in-person on behalf of the MD
• Following up on business communications, billing, and ordering on behalf of the MD
• Communicating with materials suppliers and vendors
• Acting  as the point of contact to the MD/CEO among executives, employees, clients, external partners, and vendors
• Coordinate company meetings, events, and sessions with other departments on behalf of the MD
• Proactively and promptly reviewing and tracking incoming inquiries such as emails, invitations, complaints, and correspondence and responding directly, delegating to colleagues or advising on response to the CEO
• Assist in planning weekly business activities
• Rack daily expenses and prepare weekly monthly or quarterly reports
• Travel scheduling, maintaining calendars, organize and facilitate meeting arrangements
• Plan and execute the project on behalf of the MD/CEO
• Surveying and conducting research on equipment for  project execution
• Supervision of the MD/CEO’s ongoing projects
• Planning events on behalf of the MD
• Any other duties assigned by the MD/CEO

Requirements

• Bachelor's degree in Business Administration or Entrepreneurship any relevant field
• 2-4years Work experience as an Executive Assistant, Personal Assistant or, similar role
• Must have business acumen skills
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Advanced proficiency in managing document, spreadsheet and database
• Ability to liaise  internally and external administrative matters
• Proficiency in appointment scheduling and call forward system
• Excellent verbal and written communications skills
• High level of discretion and confidentiality
• Multitasking and time management skills
• Evidence of an ability to think outside the box and generate and implement a creative solution