Operations / Procurement Consultant (COVID-19) - Nigeria IHP at Palladium Group

Ref No: req11491
Reports to: Senior Operations Manager
Duration: 5 years

Project Overview and Role

• IHP is an integrated health program with an expanded effort with the Government of Nigeria (GON) to identify and support rapid scale-up of proven interventions through improvement of service delivery and strengthening of health systems.
• It will focus its support for service delivery in six intervention areas, family planning, malaria, routine immunization, nutrition, maternal/new-born health, and treatment of childhood pneumonia/diarrhea.
• The Operations/Procurement Consultant Officer (COVID-19) will work from the Abuja Country Office and provide operations/procurement support to the state offices.
• He/she will report to the Senior Operations Manager and is responsible for ensuring the smooth operations and logistics of the States COVID-19 activities on the IHP Program, including local and in-country travel, local vendor relationships, and event and meeting arrangements.

Primary Duties and Responsibilities
Procurement:

• Raise Purchase Requisitions (PR) for all COVID related procurements for approval and develop the Request for
• Quotes/Proposals for the approved PRs.
• Share or post the RFQ/P to relevant vendors
• In consultation with the project team, explore market and collect price quotations from suppliers and vendors.
• Collect necessary documents and information to process purchase orders, consultant agreements, letter agreements, subcontract/agreements and/or sub-grants.
• Keep up-to-date electronic database, documentation of necessary information and deliverables in the files of vendors, consultants, sub-agreements, contracts, grants, etc.

Office Administrations and Logistics:

• Maintain appropriate and updated filing system for all project documents including procurement documents (Due Diligence forms, biodatas, hosting checklists; competitive quotations); field vouchers, approved budgets and purchase orders); and workshop/activity payments; checks.
• Assist in management of Field Office (COVID related) assets, premises, supplies, publications, facilities, and logistic services as required.
• Serve as backup for administration of transportation for the office and staff for local and international travel.
• Maintain accurate and up-to-date operational, personnel, and other records as required by corporate management and/or Nigerian law.
• Work closely with Finance Officer for daily tasks and overall project management.

Asset Management:

• Perform receiving function, record and work with Task Order Operations Officer to tag all new fixed assets and update the asset register accordingly.
• Issue supplies and stationery to staff
• All other duties and tasks as assigned.

Required Qualifications

• Bachelor's Degree from a recognized academic institution in Business or related field or 4 years working in administration; MBA is an advantage.
• Proven competency in planning, organizing, and implementing operational activities.
• At least 4 years of administration experience with a good understanding of business operations and controls; experience with international organizations and USAID regulations an advantage.
• Proficiency in MS Office applications
• Sound written and verbal communication skills in English
• Strong supervision skills to ensure activities, schedules and progress are reviewed and monitored.
• Experience leading, mentoring, and motivating staff; a good understanding of performance management.
• Demonstrates good judgment and decision making. A minimum of 2 years of people management experience, including setting performance objectives, managing for results, giving and receiving feedback, performance evaluation and mentoring and coaching;
• A minimum of 2 years of work experience in a developing country or similar environment.
• Project Management expertise;
• Excellent written and verbal communication skills;
• Financial acumen and the ability to interpret and analyze financial reports;
• Sound problem solving and decision making skills;
• Strong management skills with ability to mentor, coach, lead, develop and evaluate staff;
• Ability to work with a low level of supervision and as a part of a team when required;
• Demonstrated critical thinking, attention to detail, and organizational skills;
• Demonstrated leadership skills including a high level of professional maturity is required.