Latest Jobs at Palladium Group

Ref No: req11490

Project Overview and Role

• IHP is an integrated health program with an expanded effort with the Government of Nigeria (GON) to identify and support rapid scale-up of proven interventions through improvement of service delivery and strengthening of health systems.
• It will focus its support for service delivery in six intervention areas, family planning, malaria, routine immunization, nutrition, maternal/newborn health, and treatment of childhood pneumonia/diarrhea.
• This program will work closely with state-level government officials to support established state-level Health and Development Plans, build capacity, and promote ownership of interventions, systems, and results. Specific interventions will need to be tailored to local contexts and will be fully developed at state and Local Government Area (LGA) levels.
• Through agreements with individual states, the program’s potential breadth is the entire country with an emphasis on the north. This work is being extended to support for COVID-19 pandemic control in the relevant states.

Primary Duties and Responsibilities

• The Finance Officer (Consultant for COVID-19) will report to and support the Finance Manager in Budget, Accounting and Financial Management functions.
• This position will be based in the Abuja Central Office but provide support for COVID related work in the State Offices which are in Bauchi, Ebonyi, FCT, Kebbi and Sokoto.
• Ensures all finances are managed in alignment with the Nigerian government regulations, company and client’s financial policies and procedures.
• Support the Finance manager: to prepare, review and revise project budgets and expenditure forecasts.
• Forecast project expenditures through field office, timely submit field cash requests and manage cash flows in field office.
• Communicate and follow up with relevant suppliers, consultants, vendors, contractors and staff with regards to invoices, payments, advances or finances.
• Prepare Payment Approval Forms (vouchers) for all related payments.
• Reconcile and review invoices for payments.
• Upload approved payments into the online payment platforms.
• Ensure applicable tax withholding and deductions are taken care of as per the Nigerian laws and regulations on all payments.
• Maintain up to date bank and petty cash account transaction records and supporting documentations.
• Record all financial transactions in the financial templates provided by HQ, accurately and in a timely fashion.
• Prepare, review and submit regular field vouchers and financial reports to Abuja Central Office as required.
• Collect bank statements for the bank accounts, review cash book, and reconcile the accounts.
• Support the Finance Manager to prepare, review monthly financial reports and inform/update expenditure forecast/budget on regular basis.
• Support the State Office to prepare for periodic Financial audits as may be required.
• Work closely with the Operations Officer for daily tasks and project management.
• Grants Management Support.
• Review recipients’ finance vouchers.
• Process recipients’invoices and payments.
• Perform other duties as assigned.
• Reports to Senior Finance Manager.

Required Qualifications

• University graduate in Financial Management, Business Administration, Accounting, Economics or other relevant field.
• At least 3-5 years of work experience in broader finance, accounts and operations management with an international organization and
• USG contracts experience preferred (including office management, HR, finance, IT, and logistics);
• Able to communicate effectively and excellent interpersonal skills to form effective working relationships at all levels;
• High level of computer literacy (proficiency in MS Excel is a requirement)
• Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times;
• Cross-functional team player;
• Results oriented and attention to detail;
• Proven experience in managing expenditures within budget.

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Ref No: req11491
Reports to: Senior Operations Manager
Duration: 5 years

Project Overview and Role

• IHP is an integrated health program with an expanded effort with the Government of Nigeria (GON) to identify and support rapid scale-up of proven interventions through improvement of service delivery and strengthening of health systems.
• It will focus its support for service delivery in six intervention areas, family planning, malaria, routine immunization, nutrition, maternal/new-born health, and treatment of childhood pneumonia/diarrhea.
• The Operations/Procurement Consultant Officer (COVID-19) will work from the Abuja Country Office and provide operations/procurement support to the state offices.
• He/she will report to the Senior Operations Manager and is responsible for ensuring the smooth operations and logistics of the States COVID-19 activities on the IHP Program, including local and in-country travel, local vendor relationships, and event and meeting arrangements.

Primary Duties and Responsibilities
Procurement:

• Raise Purchase Requisitions (PR) for all COVID related procurements for approval and develop the Request for
• Quotes/Proposals for the approved PRs.
• Share or post the RFQ/P to relevant vendors
• In consultation with the project team, explore market and collect price quotations from suppliers and vendors.
• Collect necessary documents and information to process purchase orders, consultant agreements, letter agreements, subcontract/agreements and/or sub-grants.
• Keep up-to-date electronic database, documentation of necessary information and deliverables in the files of vendors, consultants, sub-agreements, contracts, grants, etc.

Office Administrations and Logistics:

• Maintain appropriate and updated filing system for all project documents including procurement documents (Due Diligence forms, biodatas, hosting checklists; competitive quotations); field vouchers, approved budgets and purchase orders); and workshop/activity payments; checks.
• Assist in management of Field Office (COVID related) assets, premises, supplies, publications, facilities, and logistic services as required.
• Serve as backup for administration of transportation for the office and staff for local and international travel.
• Maintain accurate and up-to-date operational, personnel, and other records as required by corporate management and/or Nigerian law.
• Work closely with Finance Officer for daily tasks and overall project management.

Asset Management:

• Perform receiving function, record and work with Task Order Operations Officer to tag all new fixed assets and update the asset register accordingly.
• Issue supplies and stationery to staff
• All other duties and tasks as assigned.

Required Qualifications

• Bachelor's Degree from a recognized academic institution in Business or related field or 4 years working in administration; MBA is an advantage.
• Proven competency in planning, organizing, and implementing operational activities.
• At least 4 years of administration experience with a good understanding of business operations and controls; experience with international organizations and USAID regulations an advantage.
• Proficiency in MS Office applications
• Sound written and verbal communication skills in English
• Strong supervision skills to ensure activities, schedules and progress are reviewed and monitored.
• Experience leading, mentoring, and motivating staff; a good understanding of performance management.
• Demonstrates good judgment and decision making. A minimum of 2 years of people management experience, including setting performance objectives, managing for results, giving and receiving feedback, performance evaluation and mentoring and coaching;
• A minimum of 2 years of work experience in a developing country or similar environment.
• Project Management expertise;
• Excellent written and verbal communication skills;
• Financial acumen and the ability to interpret and analyze financial reports;
• Sound problem solving and decision making skills;
• Strong management skills with ability to mentor, coach, lead, develop and evaluate staff;
• Ability to work with a low level of supervision and as a part of a team when required;
• Demonstrated critical thinking, attention to detail, and organizational skills;
• Demonstrated leadership skills including a high level of professional maturity is required.