Office Secretary at Razley Prints Limited

Key Responsibilities
Administrative & Clerical Duties:

• Manage incoming and outgoing calls, emails, and correspondence.
• Prepare and maintain office documents such as quotations, invoices, delivery notes, purchase orders, and job sheets.
• Maintain accurate filing systems (digital and physical).
• Schedule appointments, meetings, and production timelines as needed.

Customer Service & Sales Support:

• Greet and assist clients visiting the office.
• Provide information about printing services, pricing, and order status.
• Record and process customer orders, ensuring clear communication with the production team.
• Follow up with customers regarding deliveries, approvals, and payments.

Production Coordination:

• Liaise with designers, machine operators, and the production supervisor to relay job specifications and deadlines.
• Track job progress and update customers accordingly.
• Prepare daily/weekly job status reports.

Office & Inventory Management:

• Maintain office supplies and assist in managing printing materials inventory (papers, inks, consumables).
• Coordinate with vendors for supplies and service requests.
• Keep the office environment organized and professional.

Financial & Record Keeping Assistance:

• Assist with basic bookkeeping tasks such as preparing invoices and receipts.
• Record expenses, quotations, and job order details for reference and auditing.
• Support the accounts department in collecting and tracking payments.

Requirements

• Interested candidates should possess a Bachelor's Degree with 1 - 3 years experience.