Office Manager at Lumos

Description

• We are looking to hire an Office Manager to be responsible for the general operation of our office.
• You will also be required to provide support to the C-Suite

Job Responsibilities

• Managing assigned projects, from start to completion within predefined timelines.
• Preparation of proposals, reports, meeting agendas, meeting minutes and briefs including presentation of same when required.
• Relationship management with employees and stakeholders.
• Completes a broad variety of tasks including:
• Organisation and coordination of meetings and high-profile engagements
• Scheduling and managing an extremely active calendar of appointments
• Preparing and managing sensitive correspondence
• Arranging complex travel plans, itineraries, agendas etc.
• Overall management of the Office for effectiveness
• Organize and oversee office operations and procedures.
• Assist in the planning of in-house or off-site activities.
• Manage expatriate documentation, including expatriate quota renewal, monthly returns filing, etc.
• Provide periodic activity reports (weekly, monthly, quarterly) on tasks and assignments.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Ensure the smooth and adequate flow of information within the company
• Assist in organizing other office activities (renovations, event planning etc.)
• Support all administrative duties in the office and ensure that office is operating smoothly.
• Assist in contract and price negotiations with office vendors, service providers and office lease.

Educational Qualifications & Functional / Technical Skills

• First Degree in Business Administration or Management; a Master’s Degree is an added advantage
• At least 5 years experience working as an office manager.
• Above average knowledge and experience of office management systems, procedures and IT literacy.
• Proficient in Microsoft packages and use of social media
• Always maintain a friendly professional tone
• Experience in internal and external communication management Proven secretarial and administrative skills
• Maturity and experience required in dealing with multiple stakeholders
• Solid problem solving and organizational skills with attention to detail
• Excellent written and verbal communication skills
• Strong people management and problem-solving skills
• Proven multi-tasking skills and ability to handle multiple projects successfully
• Strong and proven records of being assertive in challenging situations
• Ability to work well under pressure to meet tight deadlines and deal with challenging work environments