Office Assistant at Moyosola Olalekan

Job Summary

• The position of Office Assistant will be responsible for all office support functions, which include: social media management, customer relationships, operations, and inventory for the organisation.

Key job responsibilities
Office Management:

• Guide the operations of the office to ensure smooth functioning and a productive work environment.
• Manage office supplies inventory and place orders as necessary to prevent disruptions.
• Organize and maintain filing systems for company documents, ensuring security and easy access.
• Coordinate and schedule meetings and appointments
• Ensure compliance with company policies and procedures, as well as health and safety regulations.
• Team Coordination: Serve as the primary point of contact for internal teams and external vendors

Social Media Management:

• Oversee the company’s social media presence, ensuring consistent branding and messaging.
• Create and schedule engaging content tailored to the paper packaging industry’s target audience.
• Monitor social media channels for customer inquiries, feedback, and engagement opportunities.
• Collaborate with marketing teams to align social media efforts with broader company goals.
• Analyse social media performance metrics and provide insights to improve reach and engagement.

Customer Service and Relationship Management:

• Actualisation between clients and the company, ensuring excellent service and timely communication.
• Address customer concerns and inquiries professionally and efficiently.
• Develop strong relationships with clients and vendors to support business objectives.

Operational Support:

• Support the Store Manager by coordinating logistics, managing timelines, and tracking order statuses.
• Ensure that all office equipment is maintained and functioning properly.
• Identify areas for process improvement and implement solutions to enhance efficiency.

Inventory Management:

• Inventory Tracking: Maintain up-to-date records of packaging products, supplies, and raw materials.
• Order Coordination: Manage inventory reorders, ensuring stock levels are optimal and deliveries are timely.
• Warehouse Organization: Assist with organizing and maintaining the storage of
• Inventory for efficient access and safety compliance.
• Vendor Communication: Collaborate with suppliers to ensure on-time deliveries and resolve issues with returns, exchanges, or discrepancies.
• Inventory Reporting: Prepare and share regular inventory status reports with the Store
• Manager to prevent overstock or shortages.